Post your Billwerk+ (Reepay) renewals in your accounting system
Optimise your subscription management with an integration that links Billwerk+ (Reepay) to your accounting system. Your subscription renewals and individual charges are created in the accounting system as an invoice, and you have many options for fine-tuning how invoices are handled.
Renewals & refunds
Create and post invoices and credit notes that reflect your subscription management in Billwerk+ (Reepay).
Register payments
Based on the payment method in Billwerk+ (Reepay) or lack thereof, a condition can be set on the invoice.
Extra charges
Additional charges on "loose" order lines can be attributed to item numbers for invoice creation.
Connect Billwerk+ (Reepay) with your accounting system
Connect Billwerk+ (Reepay) with your accounting system
Transfer subscription renewals, create and book invoices, and synchronise customers and products. Handle the invoice according to the payment state of the renewal and register payment depending on payment method.
How does it work?
Subscription renewals from your webshop are automatically transferred to your accounting system on or more selected order states. In the accounting system, an invoice or order is created with all order lines from the webshop order. You can adjust, whether invoices should be booked automatically or not, and which payment term that is to be used on the invoice. Settings for creating and updating customers and products can be adjusted to your needs.
Renewals are automatically fetched from the webshop on a selected payment state and transferred to the accounting system. How the invoice is handled depends on the integration settings.
Credit notes from the subscription system are automatically handled in the accounting system, when an amount is refunded. A credit note to the booked invoice is created in the accounting system.
Products are typically transferred from subscription system to accounting system. How products are created and updated is defined in the settings. Most accounting systems require that the product is created to allow invoice creation.
Customer data from the subscription system is used to create new or update existing customers in the accounting system. Unique settings can be set up for B2C, B2B and EAN customers.
The VAT is defined from the valid VAT rules in the accounting system. Totals are validated before booking, and the system supports One Stop Shop VAT rules.
Features
Create draft or book invoice
An invoice can either be created as a draft or be booked automatically. You are in full control of how your invoices are handled.
Register invoice as paid
Set a default payment term or register invoice as paid depending on the payment method, that was used.
Send invoice mail
Send an email with the invoice attached to the customer rom your own mail server with a customised text and invoice layout.
Match customer or create new
Customers are matched up before a new is created. Define which field to use as reference, or use only one customer.
Handle rounding differences
Differences due to varying rounding methods can be equalised automatically with an adjustable tolerance.
Match payouts with PayMatch
Your payouts and fees are matched with invoice payments to prepare for settlement and bank reconciliation.
